Best Office Solutions: Small Office is moving to Work from Home – [Pandemic]

Companies across the world have made compulsory remote work to make affordable.

For many people, the very thought of a professional home office setup can be very difficult. But relax. Setting up your home office can be a workaholic experience. 

Here is a time to customize or personalize your home office just the way you like it. Make it comfortable, functional, and all about you.

Whether you’re a newbie or an established organization, here’s what you need to do to keep your successful & best office solutions to stay productive.

Digital Office Solutions

It will help to stabilize your business, give your employees the flexibility they need.

Video Calling 

Every Business must explore different ways as to how they can maintain regular contact with their clients and stakeholders.

Video conferencing is one of the modern methods that a business can stay in touch with employees and clients even if their locations are different, and there is minimal time to consider.

Accounting Software for Offices: 

Current healthcare pressures call for the unfailing handling of finances and accounts.

In the case of small business houses, they must be coordinated & organized, possibly only by the implementation of proper accounting software.

Customer Service Software:

Today, no one understands successful, professional customer service without a support software platform.

Excellent Customer Service Software can allow you to efficiently resolve your customer’s problems through recording, customer support chat, automatically assigning them to the right resources,

monitoring their progress through resolution, collecting relevant metrics, and quickly building a knowledge base to control known solutions to recurring complaints.

Office Group Chat Software:

The problematic situation our economy faces today has propelled businesses, both large and small, to take corrective and smart actions to communicate with each other.

In an age of intense business flow, where online communication tools are announced almost every week by software firms, inter-office messengers have gained momentum.

Corporate office messengers now have a rich interaction experience even when colleagues are in transit.

Office Storage Software:

All businesses are facing the challenge of storing their data quickly, effectively, and on time.

Initially, companies used tape-based cloud data systems. There is a significant shift in disk-based policies now.

Around the same time, there has been a shift in the program that serves this function and manages the data stored.

Remote data storage solutions have even evolved to be readily accessed via a simple internet browser.

Best Home Office solutions Software:

Each day, you end up spending a few hours of your precious time handling paper.

You will no longer sit on top of your paper mountain, and you can easily manage through using paperless office software most software offers to be able to provide the same advantages a real office space can.

Various software is available like accounting, Project management to employee monitoring.

Also, that software can help you to manage efficiently different aspects of the practice that includes claim submissions, website coding, taxation, client’s histories, and inventory records.

Office Phone Solutions Software:

When working from home, you perform many functions such as advertising, presales, sales, ordering, phone calls, conference calling, and collecting information.

Home office phones are one of the most basic and essential items for people working from their residence; you can avail of a new technology called the VoIP or Voice over This transmits calls over the Internet without the use of telephone lines.

It helps to keep a close eye on every staff member in the company and any incident that takes place in the workplace.

To facilitate such automation, you need three things: a virtual assistant, a meeting scheduler, and an appointment reminder.

Cloud-Based Solutions for Small / Medium Business:

72% of the small business report they are using some type of cloud application, up from 38% at the beginning of the year and 18% a year ago.

Cloud computing allows all of the employees in a business to work from anywhere and still be able to share data.

Essential documents and spreadsheets can be uploaded and shared, allowing individuals to see them and edit them from anywhere.

This is ideal for individuals whose work is based from home, and for businesses that would like to cut back on the cost of owning and maintaining a large corporate office solely for their employees to work in.

Each company or organization seeks to achieve success in their respective fields or industries. However, that success succeeded when relevant factors are met.

One of the most important factors to consider is the quality of software and the convenient functioning of a particular corporation.

A company must be able to find suitable business applications to do this.

Here are the Best Office Solutions for your business

In the corporate world, the aim is to ensure that the business runs as effectively as possible.

This means you’re going to have to find ways to come to grips with stuff like managing meetings and getting the job done, without too many restrictions.

Many of the opportunities that come associated with it, one of the best options you’re going to have is video conferencing.

Using these bellow apps, you will find that the possibilities are going to open up for you.

Best Video Calling Software

Skype

Skype is the world’s leading video chat app that helps thousands of users to get in connect with offices and meetings. 

All companies have offices of varying sizes, places for their workers to go to work, but the current situation in the world that offices, no matter their size, are difficult to achieve goals, particularly for start-up businesses, such as those on Kickstarter projects.

Skype enables these groups to have virtual offices, with each employee physically in their own home or wherever they want to be, but in constant contact with the rest of the organization, no matter where they are located.

Company conferences, work meetings, and even friendly chats (video conferencing) all take place via Skype,

Each employee can consider using their Skype login as an id card to get into the office.

Zoom

Zoom is a cloud-based video conferencing software that you can use to meet others-either video or audio-only or both remotely, both while you’re on live chats-and lets you record those sessions to be watched later.

About half of Fortune 500 businesses officially have been using Zoom in 2020.

Helpful for small to medium-sized companies, corporations, educational institutions, and healthcare organizations; Zoom is designed to host and broadcast online meetings that can appeal to up to 100 interactive video participants and 10,000 view-only participants.

“Zoom is designed specifically for hosting webinars, teaching online courses and performing online training, video presentations, virtual meetings, and video conferences;

it is an easy-to-use online video conferencing it meeting program that combines video conferencing, quick online meetings and group messaging into a single cloud-based platform.“

BlueJeans Meetings

BlueJeans Meetings is a video conferencing solution that focuses on instant communications, using a smartphone or desktop device, or directly from a browser (no download required).

The bluejeans meeting technology, powered by Dolby Voice, provides background noise reduction and integrates with hardware-based conference room systems as well as business applications such as Microsoft Teams, Slack, and Facebook Workplace.

A wide range of whiteboard and screen sharing resources bring communication capabilities to every meeting.

Microsoft Teams

Microsoft Teams is a cloud-based collaboration tool that is part of the Microsoft Office 365 suite of applications.

Working groups within the company will work together on content across various devices (laptops, tablets, and smartphones) and across several platforms, including Windows and Mac.

Besides, with Microsoft Teams, a team can also invite additional partners, such as suppliers, service providers, and consultants, to engage in partnerships and discussions, as well as in the sharing of resources.

It’s a big plus for productivity and project management. Anyone can sign up for the free version of Microsoft Teams using a Microsoft account.

Best Office Accounting Software Solutions

Bookkeeping is one of the most primary factors in running a business.

Not only does it generate end-of-year accounts, which are essential for the taxpayer, but, more significantly, it allows companies to maintain track of spending and thereby increase their revenue.

To manage all these at home, you can either hire an accountant or invest in good accounting software.

Here are the few lists of your connivance

Quickbooks:

Quickbooks is an accounting software specially designed to meet the needs of small/medium businesses.

It is known for its versatility.

With Quickbooks, financial details about the company can be easily accessed. You can make your monthly financial statements with the help of this software.

With the software, companies can generate tax reports quickly.

It brings less worry to business owners, especially during tax season, as tax reports can be easily created.

Xero

Xero is a third-generation accounting software Xero is web-based accounting software that allows you to see your cash-flow in real-time from a web browser or mobile phone.

Everything is stored securely and is safe against damaged or lost devices. Users can import and reconcile bank statements, including those from PayPal or credit card companies.

Accounts receivables can be scheduled with automatic invoicing.

Clients can pay through the Internet to automatically update records.

Zoho Books Software: 

This cloud-based accounting software monitors the money coming in and out of your business… 

Its features include time tracking, bank account reconciliation, automatic customer invoicing, and real-time collaboration with an accountant.

The service integrates with Google Checkout, PayPal, etc.

It also can handle multiple currencies for trans-global transactions.

Wave Apps:

financial software designed for entrepreneurs It doesn’t get cheaper than free! Wave stands out in the accounting software field because it provides most of the apps free of charge to users.

It also provides the ability to monitor both personal and business finances in one place, rather than a particular app and a business app.

But sometimes you get what you’re paying for.

Best Office Group Chat Software

When measuring office productivity, one of the factors we usually take into consideration is the extent to which office productivity tools have contributed significantly to enhance employee performance.

The list is endless-digital note-takers, smartphones with built-in productivity features, and, most importantly, a bewildering array of software tools that keep the workplace humming with activity 24X7.

According to a survey conducted by Statista, 53 percent of organizations worldwide had implemented collaboration methods by 2016, and the figure has gradually grown since then.

As companies are searching for digital solutions, the use of work chat apps and interactive tools is on the rise to enhance collaboration.

ProofHub:

ProofHub is an online project management application that helps teams coordinate tasks and get the job done.

With a structured design and a focus on usability, ProofHub offers all the simple tools you need to handle a project.

ProofHub doesn’t have every feature under the sun, but it’s not too tricky, which makes learning the ropes easy.

ProofHub includes an API feature and supports integration with Google Docs and Dropbox.

Troop Messenger:

Get the teams together with Troop Messenger! Collaborate and speak on a single interface and meet hierarchies at all levels with one-on-one communications, voice-video calls, screen sharing, audio messaging, fork out, community communications, etc.

File sharing, previewing files, browsing content, creating favorites are just a few of the beautifully crafted apps for optimizing excellent user experience.

Share thoughts, research, and initiatives aimed at streamlining the teams into a fruitful partnership with Troop Messenger.

Slack:

There’s a lot to say about Slack. This top-of-the-line business messaging software lets people post internal emails.

You can give a message to colleagues and partners in a concise manner, whether you’re communicating in real-time or asynchronous.

Slack is often more efficient than many other types of business communication.

New interface updates now make it more accessible for new users.

Brosix: 

Let remote workers feel like they’re in the workplace.

Brosix Instant Messenger to improve team coordination and productivity, minimize overhead, and protect data protection even while working at home.

Developed with attention to detail and built on state-of-the-art technology, it comes with smart features that make the best instant messaging in business communication and collaboration amazingly high.

Best Document Management / Storage Applications for Best Office Solutions

If you still use the manual process of searching documents from tons of folders, how many hours does it take you to locate a single file?

It is undoubtedly time-consuming, especially if the folders not arranged in order.

On the other hand, searching and retrieving archived data is made easier with document management software. 

With just a few clicks, you can get the files you need – in only a few seconds! You can also sort it in whatever way you want – alphabetical, by date, or by the type of file you need.

Most software that manages important documents has more search options that allow you to explore several locations on the computer.

And since it is programmed to operate your documents well, it can do retrieval of files more efficiently than your employee could.

DocuWare: 

DocuWare Cloud is a reliable document management system with a powerful core collection of features.

DocuWare Cloud is the price at $300 a month for a small business of up to four users and 20 GB of storage space.

The platform has a robust business feature set, including excellent document import and form handling capabilities.

eFileCabinet: 

The software makes it easy for you to stay organized and find a document, regardless of how many you have on file.

Collaboration features are one of the most significant features of this answer.

The system allows you to create various levels of protection so that only certain people can access the data.

eFileCabinet has encrypted file sharing and requests, dual-factor authentication, and role-based permissions.

You can also set IP verification or location-based authentication.

Templafy:

Using intelligence technology, Templafy will automatically display each employee the most appropriate content based on their use and position.

Your marketing department does not need to see the financial papers and vice versa.

Templafy’s cloud storage software means you can access documents from anywhere, including on your smartphones and tablets.

MasterControl: 

MasterControl is a DMS built for companies where security is a top priority and a top concern.

Some sectors have specific rules for businesses to comply with. One of the main features of MasterControl is its ability to monitor changes and revisions.

If a document needs to be checked by a particular person, you can arrange a time and send a reminder as well.

Best Business Phone Systems

Business phone services have been revolutionized by switching to cloud infrastructure.

While legacy PBX phone systems still operate and are catered for, most new internet companies today include VoIP and HD voice calls.

You can easily track call duration, hold times, wait times, and overall usage.

Share one business phone number with multiple users at the same time, enabling you to route a call to the first available representative.

Nextiva: 

They offer a wide range of features, with fast setup and fair pricing.

It comes with a simple web-based admin panel that makes it easy for small business owners to handle a unified communications platform like a pro.

Nextiva’s small business VOIP phone service provides automated call routing, unlimited free domestic calls, voicemail and text, digital faxing, instant messages, and more.

RingCentral Office: 

RingCentral Office is an all-in-one cloud platform for calls, audio conferencing, online fax, and SMS.

It’s a durable but versatile framework that allows most mobile devices to operate as a softphone, and there’s excellent compatibility with a variety of existing PBX phone hardware.

Apart from that, it also comes with video meetings with screen sharing, 1000 toll-free minutes, and integrations with Gsuite, Dropbox, Microsoft, and other services.

8×8 X Series: 

The phone system for small and medium businesses,

The 8×8 X Series Cloud-powered Business Phone System provides a feature-packed package that ensures that even with the most simple plan,

you can have a robust range of services as you would expect with a full-blown PBX business system.

GrassHopper: 

GrassHopper comes with all regular features such as call forwarding, routing, waiting, hold audio, voicemail to email transcripts, and more.

It’s great for remote teams as you can attach features that can be accessed anywhere using smartphones or desktop devices.

However, for outgoing calls, you will still need a regular phone line.

Cloud-Based Business Softwares for Sharing Files

However, the advantages of mobility may be enabled or hindered by the wrong technology.

Cloud access to digital data, communications, workflows, and other work-related functions must be simple, intuitive, reliable, and, most importantly, safe.

Technology also needs to be designed to operate across various platforms, from smartphones and tablets to desktops and laptops.

There are several online cloud-based file sharing applications and services available on the market with varying features and price points, and it may be challenging to find the best document sharing platform.

Google Drive:

Most users are also familiar with Google Drive as they have used 15 GB of free storage space on the site to back up their files.

This familiarity will help organizations that choose the platform to decrease learning curves among employees.

Data is automatically synchronized with all the devices connected to the account, and the changes are automatically saved.

Google Drive Enterprise is a company cloud storage system that effectively replaces Google Drive for Work.

It brings a host of updated functions and technology to Google’s cloud marquee storage and file sharing solution.

Microsoft OneDrive:

One of the most common file-sharing services is one that many people can still use without realizing it.

Its ubiquity makes it a viable choice, regardless of which operating system (OS) or productivity solutions a company has chosen.

If you use one of Microsoft’s services online, OneDrive offers 5GB of storage space free of charge.

Your data can be stored and exchanged either on your on-site server or downloaded as a cloud-based service from Microsoft.

Egnyte Business: 

Egnyte Business developed to fulfill the storage needs of a company; it is not a customer or freemium product with business requirements, but mature and robust cloud storage and sharing solution.

Egnyte Company can also address storage needs in several ways.

Some businesses use this service mainly as a stable file server. In contrast, others rely on it as a platform for various integrations and extensions.

Citrix: 

Citrix ShareFile is a reliable file sharing and storage system built for the enterprise.

Featuring state-of-the-art, compliance-enhancing technology and validated stable infrastructure,

it provides a custom-branded, password-enabled online portal with unrestricted cloud file storage and the ability to send files up to 100 GB in size to clients and co-workers from any computer or mobile device.

Citrix is an option for organizations trying to streamline workflows and enhance data protection.

Working at home should not be an excuse for “slacking off.” You should have the same dedication and drive as if you worked in a “real office.”  

Have the proper tools and the appropriate attitude. And you too can be successful and happy “at home.”